Posts Tagged ‘word by word’

02
Jun

Proofreading and Editing Tips

  1. Leave some time between your final draft and the edit so you see your work more clearly.
  2. Find a quiet spot where you won’t be disturbed.
  3. Take your time and have frequent breaks.
  4. Ideally, edit and proofread over a couple of days.
  5. Read work through at least four times
    • the first time for meaning
    • the second time to edit
    • the third time for headings and graphics
    • the fourth time for anything you’ve missed (you’ll be surprised what slips through).
  6. When reading it for the second time concentrate on:
    • words — are any unnecessary?
    • grammar
    • consistency of style and punctuation
    • repetitions
    • typos
    • ambiguity
    • layout.
  7. Read the headings separately and don’t forget to check everything on the page including captions, footnotes and navigational links.
  8. If you’re editing on screen, proof on a hard copy as well.
  9. Some people find it helpful to read:
    • with a ruler underneath each line
    • aloud
    • backwards (word by word or sentence by sentence)
    • in pairs with one reading aloud and the other following the text.
  10. Best of all, ask a colleague with an eye for detail to read your work or pay a professional editor.